Press & Media

Should You Send a Thank-You Note After a Job Interview? 


In today’s heavily digital environment where job interview can be done from the palm of your hand, something as plain and simple as writing and sending thank-you notes might seem somewhat outdated. So, should you send a thank-you note after attending a job interview? The short answer is YES, definitely. 

Why are thank-you notes still important? 

For some leaders, thank you notes might not have a direct effect on their hiring decisions. But for the majority of recruiter, thank-you notes are as important as the interview itself. Accountemps report showed that only 8 percent of human resources managers cited that thank-you note is not helpful in recruitment. Meanwhile, staggering 80 percent said that receiving thank-you notes after an interview is very helpful and/or somewhat helpful for job seekers to stand out. 

Jessica Liebman at Business Insider explained that thank-you note might be outdated but it can give critical signs to a recruiter. First, a thank-you note signals whether the candidate really wants the job or not. Second, while a thank-you note might not guarantee that the candidate is a perfect fit for the company, it can give a clue to recruiters that they are well mannered, eager, and organised. Hence, a simple email saying you are grateful for the interview and looking forward to the follow-up will be so much appreciated by recruiters. 

See also: Building and Maintaining Relationship With Recruitment Agency 

Tips for sending thank-you notes 

If you have decided to start the good habit of sending a thank-you note after a job interview, you should be mindful with the words and format you’re using. Here are some tips for you…

1-- What to write 

Do not just pen down, “Thank you for the interview today” or worse, “Thanks”. It will not do anything good to recruiter’s considerations. 

You should write a sincere thank you with some personal touch. That means do not be generic in it. Explain what you have learnt from the interview and why you are the best suited for the job in 1 or 2 paragraphs. If possible, attach some links to your work project or achievements that you weren’t able to show to the recruiter earlier. 

At the end of the note, ask the recruiter if there is anything hanging them up about hiring you. This will give you a clue if there is anything you should fix for the next interview. You might also want to ask whether you can call again after a week or they will call you for a follow-up. 

2-- How you should write it 

Michael Tomaszewski, a professional resume writer, told Zety that you should not be too classy or personal. Use formal format and words. Here is how you should write it. 

  • A clear subject line such as thank you (interviewer’s name), Thank you for your time and advice, thanks for the interview yesterday, I enjoy learning more about (company name), or thank you! 

  • Open with a personal greeting such as address name directly or hi/hello (interviewer’s name). If you are interviewed with more than one person, send thank you to each of them separately. 

  • Body/content email (refer to point 1) 

  • Close with a professional sign-off such as thank them again, sign off with sincerely (or other synonymous sign off) followed with your full name, put your contact details, add extra social media or website links. 

3-- Watchful for the punctuation and spelling 

After you write a page of a thank-you note, re-read it. Use clear punctuation and find a possible spelling mistake. This might look basic but it is important to give clarity for the reader. 

4-- When should you send it 

Do not wait too long to send the note. You should send it 24 or 48 hours after the interview is over. And again, if you are being interviewed by multiple recruiters, do not send the note in a group email format. Direct the note personally to each interviewer.  

Next read: What to Do When You Send Wrong Application to a Recruiter

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