Project Manager

Malaysia  |  Shah Alam

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Responsibilities / Introduction

Project Implementation:

  • Lead and manage the end-to-end fit out construction project from planning, budgeting, progress review, and monitoring site handover to clients.
  • Work with internal teams such as Design, QS, and Production Team to understand the project design, various requirements and delivery timelines for project planning purposes.
  • Identify, propose and manage resources requirements and allocations such as manpower and materials for BQ with Project Administration team.
  • Liaise with mall operator on all the documentation submission & requirements.
  • Attend all project coordination, technical or site meetings & inspections to monitor progress and identify / resolve issues.
  • Conduct quality reviews and control budget throughout the project to ensure risks and issues are addresses and resolves accordingly.
  • Keep track, compile and report all ongoing variations as requested by the client.
  • Address and resolve any issues that may arise during the project implementation.
  • Effectively manage the relationship and expectations of clients, suppliers, and sub-contractors throughout the project implementation.

Post Project Implementation

  • Attend all inspections meetings with internal teams, clients and landlord and ensure proper site handover.
  • Ensure completion of all defects and additional works and prepare handover report & defect list.
  • Ensure preparation and submission of as-built drawings to the Mall upon project completion.
  • Conduct internal project review with the team after completion.
  • Record and reconcile variations/additional work with QS.

Clients Satisfaction:

  • Maintain and excellent customer experience throughout the project implementation.
  • Apply controls to ensure and monitor quality of the execution work.
  • Ensure clients and management are provided with project status, schedule and key issues on regular basis.
  • Occasional site visits to check on progress and udpates.
  • Represent the company in a professional and diligent manner; meeting, negotiating and corresponding with clients to form strong relationships.
  • Serve as an escalation point for project risks and issues.


  • Contribute to the improvement of workflows, SOP, processs and / or procedures of the department to enhance speed, service quality and output and achieve efficiency.
  • Provide inputs to resolve complex issues arising from the departmental operations.
  • Monitor the expenditure scheduling and project cost.
  • Assist in producing monthly reporting for the management and report on any non-conformance issues.
  • Maintain relevant controls and feedback systems to monitor the efficiency and effectiveness of the department.
  • Ensure work variations, project costs for clients' billing by Finance and project progress are updated accordingly into the relevant company system.
  • Attend weekly meetings / discussion held by the Project Team. 

Other Duties:

  • Actively participate and contribute in business process improvement, special projects or development initiatives of the department and the company.
  • Assist in other ad-hoc tasks as assigned by the superior.
  • Support team members and other departments as and when required.


  • Minimum advance / highger diploma in any discpline.
  • At least 5-8 years work experience in project management (preferably in construction or fit out industry).
  • Work knowledge in quantity surveying: taking off, able to read construct technical drawings and identify building materials.
  • Excecllent organizational and time management skills.
  • Strong communication and coordination skills to communicate with internal teams, contractors and clients.
  • Able to meet deadlines and work under pressure with minimal supervision.
  • Microsoft Office Applications: Words, Excel, Power Point, Outlook and Team (Internal Communication).
  • Able to motivate and keep staff on task.
  • Demonstrate good leadership qualities to lead projects.
  • Adaptable to dynamic and changing business environment.
  • Trustworthy, committed with strong team spirit.



Project Manager

Malaysia  |