Getting a new job opportunity is exciting. The prospect of meeting new people, facing new challenges and gaining experiences, as well as working in a freshly new environment is a thrill. The new job will be even better if the new employer provides better compensation and benefits compared to the previous one.
However, as eager as you want to be working in the new company, you need to care about how you leave your current job. In fact, the last impression in a company is as important as the first. Scott Buttz, senior vice president at East Group, said that last impression is incredibly-important in making future decisions, net promoter referrals, or simply providing feedback about experiences. Not to mention, you never know when the hiring manager will contact your former employer for a background check - or simply to know whether you tell the truth during your job application or not.
Owing to those reasons, quitting a job gracefully and professionally is a must. Apart from maintaining a good relationship, leaving your employer with good impressions helps you succeed better in the future. Here’s how you can notify your resignation and move on peacefully.
Let your boss be the first to know you are leaving
Let the higher-ups be the first people to know you are leaving - not your coworkers. Speaking to your manager first can minimise the risk of having unnecessary gossip spread among the team. Also, letting your boss know the first means you are respecting him as a leader. So, let your boss know, deliver the message yourself, and it would be better to do it face-to-face.
Prepare the letter if it is needed
HR leaders often require employees to hand out formal written notification of resignation, even if you have informed your supervisor. In this case, you need to ask your HR leaders whether there needs to be a written letter or not. If yes, when writing the letter, keep it concise, maintain a professional tone, and show appreciation to the opportunity. Your resignation letter should contain the following aspects:
A statement of intent that you will be leaving your job
Name of your official staff position
Date of your last day on the job
Gratitude to your employer for hiring you
A highlight of your time there (optional)
Well wishes for the future of company
Your contact info
Wrap things up
After the resignation notification and letter, you will have at least 2 weeks up to a month to prepare your leaving, including packing your personal belongings in the office to saying goodbyes. During the last weeks, make sure you do as much as work you can, at least you should finish all your responsibility and complete the job handover. Make sure to finish what you have started and this will leave a good impression on your former employer.
Offer training new staff
Besides finishing as many tasks as you can do, you can volunteer to train new hires who will replace your role. Offer to help your boss screen resumes, sit in on interviews, work with the new employee, or create a training manual for your role.
Lastly, thank everyone on the last day you are leaving, be it in a party or formal occasion. Remember to always fondly offer help and stay connected with your team even if you are no longer working with them. And good luck with your new company!